Contact details – name, email address, phone number
Membership and registration details – team(s), playing history, emergency contacts, parent/guardian info (for juniors)
Event and match information – availability, attendance, results, photos
Pitchero profile data – any information you submit via the Pitchero platform
Website interactions – if you visit our Pitchero website, your usage data may be collected (e.g. IP address, device/browser type)

2. How We Use Your Information
We use your information to:

Manage club operations via Pitchero (e.g. fixtures, teams, availability, and communications)
Communicate important updates, news, and events
Share team selections, match reports, and results
Promote club activities, including sharing photos on Pitchero or social media (with appropriate consent)
Ensure safeguarding and health & safety obligations are met

3. Sharing Your Data
We do not sell or share your data with third-party marketers.
We may share your information:

With Pitchero, for the purposes of managing your account and club participation
With relevant hockey authorities or leagues (e.g. England Hockey), if necessary for competition or compliance
With safeguarding or emergency services, where required by law or in urgent circumstances

Please refer to Pitchero's Privacy Policy for how your data is managed through their platform.

4. Your Rights
You have the right to:

Request access to the personal data we hold about you
Request correction of any inaccurate or incomplete data
Request deletion of your data (unless required to retain it for legal or safeguarding reasons)
Withdraw consent for communications or media use at any time
To make any of these requests, please contact us.

5. Data Retention
We only retain your data for as long as necessary:

For active club members: while your membership is current and for a reasonable period afterward
For juniors: in accordance with safeguarding requirements
For historic results/media: unless a request is made for removal

6. Photos and Media
We occasionally take and share photos or videos at matches, training sessions, and events. These may be used on Pitchero, social media, or promotional materials (with appropriate consent).

7. Cookies and Website Usage
Our Pitchero-hosted website may use cookies to enhance user experience. Please see Pitchero’s cookie policy for details and how to manage your preferences.

8. Updates to This Policy
We may update this Privacy Policy from time to time. The most current version will always be available on our Pitchero club website.

9. Contact Us
If you have any questions or concerns about your personal data or this Privacy Policy, please contact Witham Hockey Club

Terms and Conditions

Last Updated: 5th July 2025

Welcome to the official website of Witham Hockey Club ("Website"). These Terms and Conditions ("Terms") govern your use of our Website. By accessing or using this Website, you agree to comply with and be bound by these Terms. If you do not agree with these Terms, please refrain from using our Website.

1. Use of Website
You agree to use the Website for lawful purposes only. You must not use the Website in any way that may cause damage to the site or impair its availability, or in any manner that is unlawful, fraudulent, or harmful. This includes transmitting any harmful or offensive content or interfering with other users' enjoyment of the site.

2. Membership and Registration
If you register for membership, events, or newsletter services through the Website, you agree to provide accurate and up-to-date information. You are responsible for maintaining the confidentiality of your login details and any activity that occurs under your account.

3. Intellectual Property
All content and materials on this Website — including, but not limited to, logos, text, images, graphics, videos, and documents — are the intellectual property of Witham Hockey Club or licensed third parties. No part of the Website may be copied, reproduced, or used for commercial purposes without prior written permission.

4. User-Generated Content
You may be permitted to post or upload content to the Website (e.g. comments, images). By submitting content, you grant Witham Hockey Club a non-exclusive, royalty-free license to use, display, and distribute such content on the Website and related promotional materials. You confirm that your content does not infringe on the rights of any third party or violate applicable laws.

5. Events, Fixtures & Bookings
Information about training sessions, matches, social events, and booking facilities may be provided on the Website. Witham Hockey Club reserves the right to make changes to events, training times, or bookings without notice. Refunds and cancellations are subject to the club’s policies, which may be requested via email.

6. Limitation of Liability
The Website is provided “as is” without warranties of any kind, either express or implied. While we strive to ensure accuracy, Witham Hockey Club is not liable for any errors, omissions, or any losses or damages arising from use of the Website, including but not limited to indirect or consequential loss.

7. External Links
The Website may contain links to third-party websites. These links are provided for convenience and do not imply endorsement. Witham Hockey Club is not responsible for the content, privacy, or practices of any external sites.

8. Privacy
Use of this Website is subject to our [Privacy Policy], which outlines how we collect, store, and use personal information. By using this Website, you consent to the handling of your data in accordance with our policy and applicable UK data protection laws (including GDPR).

9. Changes to These Terms
Witham Hockey Club may update these Terms at any time. Any changes will be posted on this page with a revised "Last Updated" date. Continued use of the Website following any changes indicates your acceptance of those changes.

10. Governing Law
These Terms shall be governed by and interpreted in accordance with the laws of England and Wales. Any disputes arising from or related to the Website or these Terms will be subject to the exclusive jurisdiction of the courts of England.

Witham Hockey Club
The Park, Maldon Road, Witham, CM8 1HN